Planning the Perfect Event

Event planning can turn even the most capable person into a ball of nerves. Planning  your company’s next holiday party, awards banquet or open house or arranging a celebration event for a family member or your wedding can be stressful. Charles Hire have some helpful tips that can make the process go more smoothly and successfully.

First consider:

How you want your event to look and feel. What kind of event are you holding? Who will attend? What is the reason for the event or celebration? What do you hope to accomplish? Do you have specific goals or outcomes that you expect? Keep in mind that your event should generate goodwill, excitement and enthusiasm about your company/event/purpose. Business events can be used to grow your business and as an opportunity to strengthen relationships with employees and your clients and customers. A family, birthday, seasonal, wedding or anniversary events should be one to remember and fit to mark the occasion. A funeral or memorial should run smoothly.

How to start planning:

Once you’ve defined the basic parameters, then you’re ready to proceed with planning.

• Make a checklist – perfect for organising and executing a special event.

• Develop a budget – This will provide you with a financial “blueprint” for the event. Make it specific. Maintain good records, keeping track of all income and expenses. Also, expect the unexpected, extra expenses will come up — so plan ahead.

• Schedule facilities – The location and site of your event is critical for success.

• Have plenty of food and drinks – What kind of food will you serve? Lunch? Snack foods? Dinner? Buffet? Sit down? What kind of beverages will be available? Will they be served in a can, punch bowl, or some other way? If you intend to serve alcohol, ensure plenty of designated drivers are available to transport those who may be unable to drive home.

• Plan your Catering Hire Specialist – Charles Hire serve Herts & Essex with catering equipment hire, we are reliable and have many years experience in helping your events run smoothly.

• Plan publicity/marketing – Great publicity and marketing are the key to a successful event. Whether its with flyers or invitation or word of mouth, get people excited!

•Book a speaker/entertainer – Do this in advance, they get booked up quick!

• Arrange for parking – If you’re expecting a large number of guests, ensure there is ample parking. Allow space for delivery trucks, caterers or Charles Hire special equipment being brought to the event, you will need to make sure everyone knows the best location for unloading.

• Make reflections – Once your event is over, take time to reflect back on it.

Regardless of the type of event you’re planning, make sure it’s meaningful and celebrates the purpose in a uniquely positive way. This will make your event an affair that is truly a successful bash!